Administrative support built for HVAC, plumbing, electrical, and contracting businesses in Central PA. Fixed-fee monthly retainers. No hourly billing. No micromanaging.
The Problem
But every day you end up chasing invoices, updating spreadsheets, and digging through email instead of doing the work that actually pays.
Hundreds of emails a week. Job inquiries, supplier updates, customer follow ups. Important things get buried and forgotten.
Phone tag with customers. Double booked appointments. Calendar changes that never make it to the team. Every missed call is a lost job.
Invoices you meant to send. Estimates sitting half finished. Receipts scattered across the truck, the office, and your phone.
You paid good money for a CRM but nobody enters data. Customer histories are incomplete. Follow ups fall through the cracks.
Every hour you spend on admin is an hour you are not in the field earning. But if you ignore the paperwork, the business gets messy fast.
Leads that went quiet. Customers who never got their invoice. Tax documents you had to scramble for. These leaks add up to real money.
What We Handle
Every service is scoped to your business. We start with what hurts most and build from there.
We triage your inbox, flag what needs your eyes, draft replies, and make sure nothing important slips through. You stay in the loop without living in your email.
Most PopularAppointment coordination, calendar syncing, rescheduling requests, and confirmations. We keep your schedule full and your day organized.
We prepare invoices and estimates from your notes, upload them to your billing system, and send follow ups on overdue payments.
Customer records, job histories, contact details. We keep your CRM current so you actually trust the data when you need it.
Digital filing, receipt tracking, job folder setup. Find any document in under 30 seconds instead of digging for 20 minutes.
Review requests, referral prompts, seasonal check ins, past-due reminders. We keep the relationships warm so you do not have to.
How It Works
We hop on a 15 minute call. You tell me what admin work is piling up. No sales pitch. Just a conversation about what would actually help.
Based on our chat, I put together a fixed-fee monthly scope. You see exactly what is covered, how much time it saves you, and the price. No surprises. No hidden fees.
First month is focused on clearing the backlog and setting up systems. After that we settle into a rhythm. You can adjust scope up or down anytime, month to month.
Why Strohm Partners
We use AI to automate the repetitive parts. That means faster turnaround, fewer errors, and lower cost than a traditional VA service.
We understand the local market, the seasonality of trade work, and the specific paperwork that comes with Pennsylvania contracting.
You pay a flat monthly rate for a defined scope. No tracking hours, no nickel and diming. And we set up workflows so you depend on us less, not more, over time.
Pricing
Every plan starts with a free scoping call. Pricing depends on volume and complexity. Here is a rough guide.
For solo operators who need inbox and calendar under control.
For small teams that need full admin coverage and processes.
For growing companies with multiple crews and higher volume.
All plans are month to month. No contracts. Cancel anytime.
Still Wondering
I built this specifically for Central PA trades. I know that an HVAC contractor's paperwork looks different from an electrician's. I know that winter is slow for excavators and summer is chaos for plumbers. The systems adjust with your seasonality, not against it.
And because I use AI to handle the repetitive parts, I can deliver faster and charge less than a traditional admin service. You get the benefit of automation without having to learn or manage any of the tools yourself.
Free 15 minute discovery call. No obligation. I will listen first, then tell you honestly whether I can help and what it would look like.